Accounting Clerk
Company: Reefer Systems, Inc.
Location: Omaha
Posted on: August 8, 2022
Job Description:
About Us: WE BLEED BLUEAt MCT Companies, we like to say we bleed
blue.Bleeding Blue is a dedication and commitment to our
co-workers, customers, and our core values. Our core values define
who we are. They are the underlying framework for our decisions,
interactions, and relationships.We strive for camaraderie because
we are team players, a can-do attitude because we are problem
solvers and doers, doing right by our word because we believe in
honesty, excellence because we believe that expertise and quality
is the key to success, but most importantly, fun because we cherish
the life-long friendships and bonds made at MCT! Job Summary
(Responsibilities) Responsible for providing financial,
administrative and clerical support in order to ensure effective,
efficient and accurate financial and administrative operations.
Works directly with vendor s daily providing support for efficient
and accurate Accounts Payable processing. Supports the Accounts
Receivable department with processing cash receipts, AR postings,
invoicing, and collections as needed. Provide exceptional customer
service to build and maintain quality relationships with customers,
vendors and co-workers. Job Purpose
- Accounts Payable Related
- Matches vendor invoices and credit memos to applicable source
documents, i.e. purchase orders, packing slips, Bills of lading,
receiving reports, etc.
- Reviews vendor invoice and credit memos for discrepancies and
proper authorization.
- Inputs all approved invoices and credit memos into Fusion
software on a daily basis and ensures that invoices are only paid
once.
- Processes company credit card statements on a monthly basis,
ensuring all appropriate receipts and manager approval is received
and proper cost centers are assigned.
- Processes payment to vendors via ACH.
- Calculates and processes check batch, matches invoices, creates
check batch list report and submits to Director/Manager for review,
approval and signature.
- Reconciles vendor statements to accounts payable balances,
including employee expense reports and management credit card
expense reports and researches any variances and corrects working
with operations.
- Manages 1099 reporting within vendors in Fusion.
- Completes and returns credit applications to vendors for
establishing credit.
- Obtains W-9 forms from new vendors and sets up new vendors in
Fusion.
- Maintains master vendor files for each vendor to include W-9
forms, vendor bids, etc. Backup to the front desk staff to ensure
constant coverage.
- Accounts Receivable Related
- Processes customer purchase orders, invoices and credit memos
for all parts, supplies, etc.
- Collects and organizes customer payments for processing of
daily cash receipts.
- Pulls daily lockbox and wire transfer deposits from bank
website and credits customer accounts.
- Processes credit card sales and balances to daily batch
totals.
- Processes Priority Card and resolves issues.
- Processes customer requests for credit and credit limit
increases and reviews credit checks and credit and bank references.
Forward recommended credit limit to Director Finance for approval
and then maintains information in Fusion.
- Creates and maintains all customer accounts in Fusion and
master customer files to include trade and bank references, resale
exemption certificates, D&B credit checks, etc.
- Applies credit/return merchandise to customer A/R
accounts.
- Processes and distributes customer invoices.
- Researches to resolve customer billing questions and
disputes.
- Prints, reviews, mails and conducts follow-up with customers on
monthly statements of account.
- Conducts maintenance of aged accounts receivables with follow
up collection calls on customer accounts as needed.
- Conducts analysis of customer accounts for management as
required. Work Activities
- Making Decisions and Solving Problems
- Processing Information
- Analyzing Data or Information
- Documenting/Recording Information
- Develop organizational policies or programs.
- Examine documents to verify adherence to requirements.
- Explain regulations, policies, or procedures.
- Provide information to co-workers.
- Respond to customer problems or complaints.BENEFITS: Health,
Dental, Company paid Life, STD, LTD, FSA, On Call Pay, Tuition
Reimbursement, 401-K, PTO, Holidays, clothing allowance and annual
clothing allowance.Disclaimer: The requirements and physical
demands listed in this job description are representative of the
knowledge, skills, and or ability required. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions.The statements contained in this
document are intended to describe the general nature and level of
work being performed by employees assigned to this classification.
It is not intended to be construed as an exhaustive list of all
responsibilities, duties and skills of personnel so classified. The
Company reserves the right to modify this job description and or
assign tasks for the employee to perform as the Company may deem
appropriate.This job description does not represent a contract of
employment, implied or otherwise. The employment relationship
remains "At-Will".MCT is an equal opportunity employer and does not
discriminate on basis of race, color, national origin, religion,
gender, age, disability, marital status, veteran status, or any
other occupationally irrelevant criteria.MCT is an EEO/AAP Employer
Monday through Friday8 am to 5 pm
PI
Keywords: Reefer Systems, Inc., Omaha , Accounting Clerk, Accounting, Auditing , Omaha, Nebraska
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