Accounting Clerk

Company: Reefer Systems, Inc.
Location: Omaha
Posted on: August 8, 2022

Job Description:

About Us: WE BLEED BLUEAt MCT Companies, we like to say we bleed blue.Bleeding Blue is a dedication and commitment to our co-workers, customers, and our core values. Our core values define who we are. They are the underlying framework for our decisions, interactions, and relationships.We strive for camaraderie because we are team players, a can-do attitude because we are problem solvers and doers, doing right by our word because we believe in honesty, excellence because we believe that expertise and quality is the key to success, but most importantly, fun because we cherish the life-long friendships and bonds made at MCT! Job Summary (Responsibilities) Responsible for providing financial, administrative and clerical support in order to ensure effective, efficient and accurate financial and administrative operations. Works directly with vendor s daily providing support for efficient and accurate Accounts Payable processing. Supports the Accounts Receivable department with processing cash receipts, AR postings, invoicing, and collections as needed. Provide exceptional customer service to build and maintain quality relationships with customers, vendors and co-workers. Job Purpose

• Accounts Payable Related
• Matches vendor invoices and credit memos to applicable source documents, i.e. purchase orders, packing slips, Bills of lading, receiving reports, etc.
• Reviews vendor invoice and credit memos for discrepancies and proper authorization.
• Inputs all approved invoices and credit memos into Fusion software on a daily basis and ensures that invoices are only paid once.
• Processes company credit card statements on a monthly basis, ensuring all appropriate receipts and manager approval is received and proper cost centers are assigned.
• Processes payment to vendors via ACH.
• Calculates and processes check batch, matches invoices, creates check batch list report and submits to Director/Manager for review, approval and signature.
• Reconciles vendor statements to accounts payable balances, including employee expense reports and management credit card expense reports and researches any variances and corrects working with operations.
• Manages 1099 reporting within vendors in Fusion.
• Completes and returns credit applications to vendors for establishing credit.
• Obtains W-9 forms from new vendors and sets up new vendors in Fusion.
• Maintains master vendor files for each vendor to include W-9 forms, vendor bids, etc. Backup to the front desk staff to ensure constant coverage.
• Accounts Receivable Related
• Processes customer purchase orders, invoices and credit memos for all parts, supplies, etc.
• Collects and organizes customer payments for processing of daily cash receipts.
• Pulls daily lockbox and wire transfer deposits from bank website and credits customer accounts.
• Processes credit card sales and balances to daily batch totals.
• Processes Priority Card and resolves issues.
• Processes customer requests for credit and credit limit increases and reviews credit checks and credit and bank references. Forward recommended credit limit to Director Finance for approval and then maintains information in Fusion.
• Creates and maintains all customer accounts in Fusion and master customer files to include trade and bank references, resale exemption certificates, D&B credit checks, etc.
• Applies credit/return merchandise to customer A/R accounts.
• Processes and distributes customer invoices.
• Researches to resolve customer billing questions and disputes.
• Prints, reviews, mails and conducts follow-up with customers on monthly statements of account.
• Conducts maintenance of aged accounts receivables with follow up collection calls on customer accounts as needed.
• Conducts analysis of customer accounts for management as required. Work Activities
  • Making Decisions and Solving Problems
  • Processing Information
  • Analyzing Data or Information
  • Documenting/Recording Information
  • Develop organizational policies or programs.
  • Examine documents to verify adherence to requirements.
  • Explain regulations, policies, or procedures.
  • Provide information to co-workers.
  • Respond to customer problems or complaints.BENEFITS: Health, Dental, Company paid Life, STD, LTD, FSA, On Call Pay, Tuition Reimbursement, 401-K, PTO, Holidays, clothing allowance and annual clothing allowance.Disclaimer: The requirements and physical demands listed in this job description are representative of the knowledge, skills, and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The statements contained in this document are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills of personnel so classified. The Company reserves the right to modify this job description and or assign tasks for the employee to perform as the Company may deem appropriate.This job description does not represent a contract of employment, implied or otherwise. The employment relationship remains "At-Will".MCT is an equal opportunity employer and does not discriminate on basis of race, color, national origin, religion, gender, age, disability, marital status, veteran status, or any other occupationally irrelevant criteria.MCT is an EEO/AAP Employer Monday through Friday8 am to 5 pm
    
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Keywords: Reefer Systems, Inc., Omaha , Accounting Clerk, Accounting, Auditing , Omaha, Nebraska