Executive Assistant

Company: Four Points Federal Credit Union
Location: Omaha
Posted on: May 28, 2023

Job Description:

Executive Assistant:Four Points Federal Credit Union. is currently seeking an Executive Assistant to join our team in Omaha, Nebraska. About The Job:Performs administrative support duties for President as well as administration duties related to the human resources software and compliance related activities. The responsibilities may include taking and managing calls for the President, managing calendars, event planning and coordination, project work, making meeting and travel arrangements, and coordinating financial data. This role will assist in the administration of the vendor management solution as well as compliance management related activities to include administrative duties of current and new policies and procedures. Responsibilities also include preparing corporate, HR, and Board minutes, notes and reports, and interacting with and obtaining data from vendors. This role also handles Executive and Human Resources correspondence and communication utilizing a broad range of communication methods and skills and technological expertise.Duties:Manage the Vendor Management and Due Diligence solution to ensure all proper documentation is stored and reported on to the Executive Management team as needed. Assist in the creation, modification and review of all Credit Union policies and procedures to ensure consistency and adherence to regulatory requirements as advised by the executive management team and Compliance Vendor solution. Manage HR Software to ensure new hires are entered accurately as well as ongoing maintenance within as needed. Coordinate and administer new projects for the Credit Union.Manage the enterprise-wide calendar and coordination of meetings and facilities for various staff and management meetings, monthly board meeting, annual meeting, NCUA exams, and vendors. Take meeting minutes and / or notes as directed by President.Compile and disseminate monthly Board packet, monthly ALCO packet, Annual Meeting packet and meeting minutes. Manage, organize, and ensure the proper retention of Board related policies, decisions, and records. Assist with the annual review, planning, and utilization of employee benefits and benefits administration.Update, create, evaluate, and maintain human resources database as well as the Employee Handbook and Human Resources policy.Assist in scheduling pre-screenings and/or arranging phone interviews and/or appointments for applicants, create offer letters and schedule meetings. Set up background checks and personnel files as dictated by compliance. Manage building access cards and communicate facilities needs with landlord, AGP.Manage the routine and planning necessary for ongoing compliance specific to the election process, annual meeting, human resources, and the associated policy reviews.Inventory and order supplies companywide; manage and order staff clothing orders twice / year or as directed according to budget and employee needs.Safe Act Auditor: audit and review Four Points Secure and Fair Enforcement for Mortgage Licensing (SAFE) Act policy and procedures to make sure employees are in compliance. Other duties as assigned.Education and Experience:Must have 3-5 years of experience in an administrative setting. Associates or bachelor's degree in business or related field also preferred. Previous experience in Compliance Management or Human Resources desired. Excellent oral, written, and interpersonal communication skills.Strong organizational skills and strong attention to detail.Strong computer, software, and hardware skills.Ability to be flexible, demonstrate initiative to proactively manage and anticipate President and Executive team's needs and work with minimal supervision.Ability to communicate and work well with all levels of internal management and staff, as well as members, outside clients, vendors, Board of Directors, and member companies in a courteous and professional manner. Ability to manage multi-functional tasks.Project coordination experience.Sensitivity to and appropriate discretion with confidential company information and / or HR privacy matters.Working knowledge of Microsoft Word, Excel, Power Point, Outlook, and Publishing application.Compensation and Benefits:Compensation commensurate with experience. (50-75K Per Year)Amazing Benefits packages available including (Medical, Health, Vision, Health Insurance, Paid Off, Vacation, Short/Long term disability insurance, Birthday's Off etc.)Please submit your resume via the 'Apply now' buttonWe are an Equal Opportunity Employer!PDN-992f4c3c-f41a-4ca8-be25-eaa907d0337a

Keywords: Four Points Federal Credit Union, Omaha , Executive Assistant, Accounting, Auditing , Omaha, Nebraska