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Associate Administrative Assistant - Group Support Services - Omaha, NE

Company: Mutual of Omaha (Insurance)
Location: Omaha
Posted on: December 4, 2019

Job Description:

Associate Administrative Assistant - Group Support Services - Omaha, NE Job no: ****** Work type: Full Time Regular Location: Nebraska Categories: Administrative/Support Performs basic administrative duties under direct supervision primarily supporting non-complex business function by providing administrative assistance for department managers and/or staff to contribute to effective, efficient business operations. Essential Job Functions: * Provides telephone support for area/department/division managers and/or staff requiring some knowledge of a technical nature to field questions from internal and external customers; forwards calls to appropriate contact; may provide backup phone support for other departments/areas within the division. * Supports a non-complex business function to include receiving department documentation, date stamping, sorting, and distribution of documentation to appropriate associates; requests printed reports and obtains reports from print areas; bursts and sorts periodic reports according to established procedures, and routes to appropriate home office and field office associate(s). * May compile and package department materials for distribution; picks-up and delivers documents or packages throughout the company, makes photocopies, sends facsimiles and delivers facsimiles to appropriate associate(s); participates in gathering data in preparation of documents and reports pertinent to the operation. * Enters and maintains information on either a database or other software application. Completes various data entries, verifies the accuracy of system updates, and investigates and applies corrective action to edit errors. * Provides general clerical support in word processing various standard letters or materials for management and/or department staff. * Other administrative duties may include, but are not limited to: making travel arrangements for associates; maintaining office supplies inventory; processing special orders or reservations as requested; revising presentation materials; posting, logging, and balancing ledger information as instructed. * May perform quality assurance checks, act as troubleshooter on correspondence, and provide training for unit. * This position requires extensive or prolonged typing/keyboarding. * This position is in a fast-paced, high volume environment with set production goals. * This position may require frequent standing or walking for extended periods of time. * This position requires Visual Acuity at 20 inches (or less) over 66% of the time. Minimum Qualifications: * Some knowledge of policies, practices, and procedures in a business environment; business equipment operation such as photocopier, facsimile, and postage meter. * Some personal computer and/or data entry skill, along with some knowledge of various software packages including word-processing, spreadsheet, presentation and electronic mail. * Ability to proofread and apply proper punctuation, spelling, and grammar in order to process accurate letters and materials; apply verbal communication skill in order to work effectively with internal and external customers; process detailed information. * Good attention to detail. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at 1-************. We are available Monday through Friday 7 am to 4:30 pm CST. For all other inquiries, contact our HR Helpline at 1-************. Mutual of Omaha and its affiliates are an Equal Opportunity /Affirmative Action Employer, Minorities/Female/Disabled/Veteran To All Recruitment Agencies: We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes. Advertised: Nov 19, 2019 09:00 AM Central Standard Time Applications close: Nov 21, 2019 11:55 PM Central Standard Time

Keywords: Mutual of Omaha (Insurance), Omaha , Associate Administrative Assistant - Group Support Services - Omaha, NE, Administration, Clerical , Omaha, Nebraska

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