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Administrative Assistant

Company: Ubiquity Global Services
Location: Omaha
Posted on: May 16, 2022

Job Description:

Job Description

+ Responsible for front desk processes; including, but not limited to; greeting visitors, answering main phone line, accepting deliveries.

+ Partners with Recruiting team to assist employment candidates with employment applications, new hire paperwork, collecting copies, and document management.

+ Assists with New Hire Orientation by taking badge photos and ordering meals.

+ Performs administrative support activities for the Omaha site; document creation/editing, meeting and schedule management, filing, copies, bill payments.

+ Supply management; responsible for inventory tracking, supply ordering, restocking, and organization of supply room.

+ Vendor relationship management; work with building management, calls for service, vending machines, copiers, communication to site regarding service events.

+ Facility maintenance; light industrial duties. Including, but not limited to; chair repair, chair tightening, small furniture assembly, minor office repairs.

+ Assures timely completion of tasks.

+ Assist with miscellaneous project-based and event-based duties.

Requirements:

+ High school diploma or equivalent required.

+ Outstanding interpersonal and communication skills including the ability to convey messages in a professional manner.

+ Exceptional organizational skills including a strong attention to detail.

+ Advanced proficiency with PC navigation and ability to work effectively with proprietary, web-based tools. Experience with Google suite preferred.

+ Microsoft office suite experience required; Excel, Word, and PowerPoint.

+ Ability to read, write, speak and understand the English language in a business environment.

+ Ability to maintain highest level of confidentiality.

+ Two years previous administrative support experience preferred.

+ Ability to perform light industrial tasks with minimal supervision or assistance.

+ Team Player with a positive can-do attitude.

Job Type: Full-time

Keywords: Ubiquity Global Services, Omaha , Administrative Assistant, Administration, Clerical , Omaha, Nebraska

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