Administrative Assistant-Foster Care Department

Company: NOVA Treatment Community, Inc.
Location: Omaha
Posted on: March 19, 2023

Job Description:

The Administrative Assistant is responsible for the administrative duties of the Foster Care and In-Home Services programs, such as typing, billing, filing, directing incoming telephone calls and various other clerical duties. Required Knowledge, Skills and Abilities

• High School Diploma or equivalent.
• Two years administrative experience.
• Ability to communicate effectively, both verbally and written.
• Ability to communicate effectively with the general public, social service agencies, peers and supervisors.
• Ability to work with minimal direct supervision.
• Good time management, time oriented and able to multi task.
• Valid driver s license, less than six points off driver s license and a driving record that meets agency insurance standards.
• Ability to keep complete and maintain accurate records.
• Knowledge of basic filing systems. Major Responsibilities
  • Monitor, evaluate and correct files for foster children, foster families, mental health outpatient placements papers, reports, etc.
  • Create and audit monthly payments to Foster Parents
  • Process monthly Foster Parent Payments.
  • Record Potential Foster Parent information.
  • Coordinate and update resources for foster parents and children.
  • Record minutes for employee team meetings.
  • Prepare letters and mailings to foster parents.
  • Review, revise, and replenish forms and records.
  • Answer and direct incoming telephone calls using a multi-line switchboard.
  • Comply with all applicable federal, state, local confidentiality regulation and HIPAA.
  • Complete monthly billing for the Northern Area, Omaha and Lincoln Foster Care Program.
  • Complete monthly billing follow-ups for Foster Care and In-Home Services Programs.
  • Complete monthly audits on Foster Care Specialists documentation.
  • Track all authorizations for Foster Care Program.
  • Track all foster care referrals and assign them to Foster Care Specialist.
  • Keep database up to date of placement stability and create report.
  • Assist In-Home Services Manager with various clerical tasks.

Keywords: NOVA Treatment Community, Inc., Omaha , Administrative Assistant-Foster Care Department, Administration, Clerical , Omaha, Nebraska