Secretary 3, Data/Registrar (Starts at $16.23 per hour)
Company: Omaha Public Schools
Location: Omaha
Posted on: March 20, 2023
Job Description:
Position Starting June 2023 POSITION: Secretary 3 - Registrar
OTHER INFORMATIONReports to: Building PrincipalWork Schedule:
12-month position - Non exempt position, 261 DaysSalary Schedule:
32D, $16.23 per hour Hours to Work: 8.0 hours per day, Monday -
Friday QUALIFICATIONS
- High School diploma or equivalent.
- Previous experience working in an office setting assisting
students, staff, administration, parents and the community.
- Experience working in a public school setting, preferred.
- Knowledge of computer usage and related software
mandatory.
- Knowledge of office equipment.
- Knowledge of Infinite Campus and District software is
preferred.
- Willingness to take initiative and work independently.
- Ability to collect, alphabetize and file.
- Ability to maintain records accurately.
- Demonstrate the ability to communicate effectively in English,
both orally and in writing, using proper grammar and
vocabulary.
- Demonstrate proficiency of the Spanish language to read and
communicate with others is preferred.
- Ability to maintain strict confidentiality. RESPONSIBILITIES
- Enroll and register students, schedule summer counselor
registration appointments.
- Request records/transcripts of students.
- Handle all transcript requests.
- Input data into computer.
- Do membership counts and reports.
- Verify eligibility for social security purposes
- Organize report card and progress report mailings.
- Input grade level retentions and promotions into computer
- Assists with summer registration and summer school data
entry
- Mail summer school report cards.
- Answer telephone (2 nd person), assist callers or transfer
callers to appropriate individuals or departments, take
messages.
- Distribute USPS Mail
- Assists with Parent Portal information and forwards password
reset request to the Help Desk
- Back-up person for substitute teachers (print absence list and
class rosters, prepare sub folders, greet subs).
- Assist with other duties as assigned. Essential Performance
Responsibilities
- Receives direction and support from the Data Administrator
- Responds to walk in, telephone, doorbell, and intercom customer
services needs in a timely, positive, and responsive way.
- Assists with report card and progress report mailings.
- Inputs grade changes into district software, adjusts records
for students receiving .5 credits.
- Inputs grade level retentions and promotions into district
software.
- Assists with summer school registration, audit reports, and
data entry.
- Creates reports and records data as appropriate.
- Creates spreadsheets, programs, rosters, certificates, and
other word processing documents.
- Updates student records, parental/guardian notes, and
attendance in District software systems.
- Responds to and processes attendance records and requests.
- Maintains Student Information Packet (SIP) and Handbook
cards.
- Works with office staff to distribute student, parent, and
staff communications.
- Completes copy requests for teachers and administrators as
needed.
- Inputs teacher absences into District software. May assist with
securing a substitute.
- Assists with the coordination of substitute teachers
daily.
- Coordinates with Curriculum Specialists if a teacher vacancy
does not have a substitute.
- Serves as a backup for other office staff as needed. Terms of
EmploymentThis position is treated as a full-time non-exempt
classified position. The terms of your employment will be governed
by applicable state laws regulating employment in a Nebraska public
school and Board of Education policies, as those laws and policies
may change from time to time. If your position is represented by a
collective bargaining representative, then your employment will
also be governed by a negotiated agreement between OPS and that
collective bargaining representative. Omaha public schools does not
discriminate on the basis of race, color, national origin,
religion, sex (including pregnancy), marital status, sexual
orientation, disability, age, genetic information, gender identity,
gender expression, citizenship status, veteran status, political
affiliation or economic status in its programs, activities,
employment, and provides equal access to the Boy Scouts and other
designated youth groups. The following individual has been
designated to handle inquiries regarding the non-discrimination
policies: Director for the Office of Equity and Diversity, 3215
Cuming Street, Omaha, NE 68131. ) The Omaha Public School District
is committed to providing access and reasonable accommodation in
its services, programs, activities, education and employment for
individuals with disabilities. To request disability accommodation
in the application process please contact the human resources
department at . EQUAL OPPORTUNITY EMPLOYER
Keywords: Omaha Public Schools, Omaha , Secretary 3, Data/Registrar (Starts at $16.23 per hour), Administration, Clerical , Omaha, Nebraska
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