Accounting Manager
Company: CITY OF PAPILLION
Location: Papillion
Posted on: March 19, 2023
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Job Description:
POSITION TITLE: Accounting Manager REPORTS TO: Assistant Finance
Director SUPERVISES: General Accounting Clerk, Utility Clerk, and
Accounts Payable PURPOSE OF POSITION: Responsible for internal
audit of financial functions throughout the City and the
development of related financial policies and assisting in the
performance of the professional financial accounting through the
development and maintenance of complex financial records. Work
requires exercise of considerable professional judgment and
initiative within the framework of established regulations,
policies, and strategic plans. ESSENTIAL FUNCTIONS: Performs
various internal audit functions throughout the City related to
financial information, including helping other departments create
and maintain written procedures for the financial transactions
performed within their departments. Responsible for the maintenance
and updates to budget forecasting software (ex: ForeCast5),
including necessary adjustments for unusual items. Responsible for
creating and maintaining a single capital asset database for both
financial reporting and insurance purposes. Assists with the annual
budget as requested during the budget process. Assists with the
annual audit by preparing and/or reviewing work papers for the
external auditors. Assists with policy development and
implementation as requested by the Finance Director. Management of
the City s insurance policies, including property and liability.
Working with the city brokers on procuring insurance, monitoring
existing insurance to cover new and existing properties or
situations, addressing specific issues arising under our policies.
Assists with special projects related to improving the functions
with the Finance Department, as well as projects of a financial
nature improving the City and/or a department other than finance.
Utilizes a variety of computer programs in the preparation of
various departmental records, reports, and other documents. Must
have working knowledge and experience in computer software for
accounting spreadsheets, and word processing. Provides public
records and information to citizens, the media, and other agencies,
upon the discretion of the Finance Director. Operates standard
office equipment in the performance of job duties, i.e., fax
machines, copier, personal computer, calculator, etc. Establishes
and maintains positive public relations with the general public,
other employees, community groups, other governmental agencies, and
municipal officials. May serve as the backup to senior accountant
II, utility billing clerk and accounts payable clerk. Serves as the
backup to the Deputy Finance Director in their absence. MARGINAL
FUNCTIONS: The job description is not designed to cover or contain
a comprehensive list of activities, duties, or responsibilities
that are required of the employee. Other duties, responsibilities,
and activities may change or be assigned. ESSENTIAL KNOWLEDGE,
EXPERIENCE AND ABILITY: Knowledge of and ability to apply general
principles utilized in private or public sector accounting,
business, or finance administration. Ability to evaluate and
analyze numerical, statistical, and financial data. Ability to
perform a wide variety of duties and responsibilities with accuracy
and speed under the pressure of time sensitive deadlines. Knowledge
of and ability to utilize record keeping/bookkeeping principles and
procedures. Knowledge of and ability to apply general principles of
accounts payable, accounts receivable and payroll functions.
Ability to learn the utility billing process used by the City.
Knowledge of and ability to perform input and retrieval functions
utilizing a variety of computer programs dealing with word
processing, spreadsheet, and databases. Knowledge of and ability to
apply routine office procedures and standard clerical techniques.
Knowledge of and ability to perform accurate mathematical
calculations such as addition, subtraction, multiplication, and
division, using a calculator, ten-key adding machine or manually.
Ability to learn and apply city, state and federal laws, policies
and regulations which impact municipal record keeping, bookkeeping
activities and financial transactions. Ability to learn and apply
state statutes and the City Code. Ability to learn the city s
responsibilities and ability to use independent judgment in the
performance of duties. Ability to accurately prepare, analyze and
maintain financial information, records, and reports. Ability to
operate the Finance Department s various software packages and
tools. Ability to learn the various community resources and
agencies available to the general public. Ability to maintain the
confidentiality of appropriate communications, documents, and
transactions. Ability to perform job duties efficiently while
managing frequent interruptions. Ability to accurately prepare and
maintain various records, reports, and other departmental
documents. Ability to plan and organize a personal work schedule,
set priorities, and meet deadlines. Ability to type accurately
using a personal computer. Ability to deal with the general public
in a courteous and tactful manner. Ability to operate standard
office equipment. Ability to understand and follow both oral and
written instructions. Ability to communicate effectively, verbally
and in writing, in English. Ability to establish and maintain
effective working relationships with the general public, other
employees, and municipal officials. Ability to maintain regular and
dependable attendance on the job, including attendance and job
performance for possibly prolonged periods of time when called out
on short notice due to weather conditions, emergencies and similar
situations of public necessity. ESSENTIAL EDUCATION, CERTIFICATION
AND/OR LICENSES: 1. Must possess a valid driver s license at the
time of hire. 2. Graduation from an accredited college or
university with a bachelor s degree in Accounting, Finance or
related field 3. Must have or have the ability to obtain the
Certified Public Accountants license, or the Certified Public
Finance Officer or Certified Government Financial Manager (AGA or
GFOA) at the time of hire or within a period of time determined by
the employer. 4. Must have four (4) years of experience in public
accounting or finance, or an equivalent combination of education,
training, and experience. 5. Must be bondable. ESSENTIAL PHYSICAL
DEMANDS AND TYPICAL WORKING CONDITIONS: Work is generally performed
indoors in an office setting and requires routine bending, lifting,
and carrying office supplies, books, files, and other materials.
The incumbent is required to frequently sit for extended periods of
time, talk, hear, and must have the ability to transport themselves
to and from various locations within City Hall. Hand-eye
coordination is necessary to operate computers and various other
pieces of equipment. While performing the duties, the incumbent is
required to use hands to finger, handle, feel or operate objects,
tools, or controls and to reach with hands and arms. Work hours may
occasionally be required in times of darkness. Vision abilities
required include close vision and the ability to adjust focus. The
noise level is usually quiet or moderate. Work requires extensive
interaction with the general public and may be stressful when
dealing with citizens and/or meeting deadlines.
Keywords: CITY OF PAPILLION, Omaha , Accounting Manager, Executive , Papillion, Nebraska
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