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Procurement and Contracts Manager

Company: Metro
Location: Omaha
Posted on: March 20, 2023

Job Description:

Position Title : Procurement & Contracts Manager

Reporting to the Finance Director, the Manager of Procurement and Contracts provides supervision of procurement staff, as well as ensures the timely, cost-efficient, and legally compliant procurement of goods and services for Metro. Responsibilities include professional preparation of competitive solicitation documents, compliance with state and federal procurement regulations and Metro purchasing policies and procedures, contract management and administration, and maintenance of procurement records.

Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m. and as needed

Salary: $66,456 $81,224

FLSA Status: Exempt

Essential Job Duties and Functions, include but not limited to:

  • Supervises and oversees procurement staff and daily activities.
  • Ensures procurements are compliant with Metro s policies and procedures, as well as state and federal regulations.
  • Reviews requests, justifications, and specifications from staff for the acquisition of goods and services for content, clarity, and compliance. Provides best procurement practices consultation to project managers and staff.
  • Leads the planning, development, and execution of Request for Proposals (RFPs), Invitation for Bids (IFBs), Request for Quotes (RFQs), and Request for Information (RFIs) including the evaluation criteria and preparation of packages for advertising, printing, and distribution.
  • Conducts pre-bid and pre-proposal meetings.
  • Receives bids and proposals. Acts as chairperson on bid/proposal evaluation, negotiations, and award recommendations. Prepares award letters and implements contracts.
  • Responds to procurement protests using established procedures and guidelines.
  • Responsible for contract management and administration activities after award, including, but not limited to, attending progress meetings; managing schedules and payments; monitoring compliance with Davis-Bacon Act; monitoring performance in accordance with federal clauses, Disadvantage Business Enterprise (DBE) and Small Business Enterprise (SBE) requirements, contract terms and conditions; and contract closeout. Consults with Metro s Legal Director regarding contract review, modifications, and amendments.
  • Reviews and approves invoices and payments.
  • Negotiates, approves and prepares change orders, task orders, and contract modifications.
  • Briefs management and the Board of Directors on procurement activities and presentations as applicable.
  • Coordinates with Metro s Grant/Finance Administrator on procurement activities to assist with the completion of quarterly reports for the Federal Transit Administration (FTA).
  • Prepares and maintains all procurement-related reports, records, and data.
  • Works with the DBE Liaison Officer to ensure that DBE regulatory requirements are incorporated into procurement activities. Prepares and submits semi-annual DBE reports to the Federal Transit Administration (FTA). Provides monitoring of prompt payments to DBE subcontractors.
  • Regular and predictable attendance and performance of essential job duties.
  • Other duties as assigned.
  • Bachelor s degree or above in accounting, finance, business administration, public administration, planning, or a closely related field. Minimum of one year of professional work experience with grant administration, contract administration, and/or procurement strongly preferred. Procurement experience should include formal procurements with federal funds. Additional relevant professional work experience may substitute for a degree.
  • Experience reading, analyzing, and interpreting procedures, policies, and governmental regulations.
  • Demonstrated excellent communication skills in preparing professional documents, reports, and correspondence.
  • Strong attention to detail, organizational skills, and knowledge of mathematical concepts.
  • Proficient use of computers and working knowledge of Microsoft Office Suite.
  • Positive attitude and ability to work independently and cooperatively with other employees.
  • Good attendance record and work history.
  • Ability to pass a pre-employment physical, drug screen, and complete background check. Metro considers applicants for all positions without regard to race, color, sex, ethnicity, national origin, religion, gender, age, pregnancy, marital status, veteran s status, sexual orientation, genetic information, disability, or any other protected basis prohibited by law .

    An Equal Employment Opportunity Employer

Keywords: Metro, Omaha , Procurement and Contracts Manager, Executive , Omaha, Nebraska

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