HR & Facilities Executive Admin

Company: CSG
Location: Omaha
Posted on: September 12, 2020

Job Description:

18088 HR & Facilities Executive Admin (Open)Position Type:Full timeLocation(s):US.NE.Omaha.OSCPosition Details:

The HR & Facilities Executive Admin serves as the first impression for the organization and will support programs for both HR & Facilities functions at CSGs Output Solutions Center in Omaha (144th & Chandler Rd).

Job Responsibilities:

• 
  
• Provide general team support (office supplies, shipping services, submit/track invoices)
• Greet and assist all customers, vendors, and/or internal employees
• Monitor visitor access and provide monthly badge scan report
• Issue badges, make changes, and void termed/lost badges
• Maintain security documentation/manuals
• Maintain key log for office and furniture
• Monitor, assign, and complete work tickets in both CMMS systems, Jira & Remedy
• Attend weekly facilities meeting and provide status reports
• Provide executive support for Output Solutions Center leadership, the Sr Manager of Workplace Management, and the Executive Director of Human Resources
• Support new hire onboarding (document collection and manual entry)
• Provide general HR Support (termination packages, HR Calendar)
• Answer General HR questions for employees
• Schedule, budget, invoice, and coordinate international and domestic travel (post-COVID)
  
  Education:
  
  • 
    
  • Associate degree and/or equivalent experience
    
    Experience:
    
    • 
      
    • 5+ years experience working in an executive administrative role with the understanding of administrative techniques and secretarial functions
    • 3+ years experience with domestic/international travel coordination, scheduling, budgeting, and invoicing
    • Working experience with MS suite including Word, Excel, PowerPoint, Visio, Outlook
      
      Preferred:
      
      • 
        
      • Working knowledge of Workday (HRIS)
      • Advanced knowledge of MS Excel & PowerPoint
        
        Knowledge, Skills, and Abilities:
        
        • 
          
        • Ability to perform complex and high-level administrative duties
        • Ability to support several department leaders
        • Project a highly professional company image through in-person and phone interaction with a demonstrated ability to provide a high level of customer service
        • Ability to work independently
        • Experience working with and maintaining confidential and sensitive information
        • Excellent verbal and written communication skills
        • Strong organizational and time management skills
        • General Human Resources knowledge of state and federal laws
        • Ability to use a personal computer. Proficiency with other Microsoft Office applications
        • Ability to read, write, and speak English in a business environment
          

Keywords: CSG, Omaha , HR & Facilities Executive Admin, Human Resources , Omaha, Nebraska