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Executive Assistant - Human Resources

Company: Children's Hospital & Medical Center
Location: Omaha
Posted on: January 16, 2022

Job Description:

We're searching for an Executive Assistant to serve as the primary point of contact for the Chief People Officer and Vice President of Total Rewards and People Strategies, often responsible for acting on their behalf, with key stakeholders and partners, including the staff, physicians, Board, and partners.
Essential Functions
Assists with administrative support for the HR Leads to include scheduling meetings and other administrative duties as assigned. Professionally deal with highly sensitive and confidential information. Possess very strong communications skills and experience and able to work in a fast-paced, deadline driven environment.
Complete a broad variety of administrative tasks that facilitate the Executive's ability to effectively lead the organization, including assisting with special projects, designing, and producing complex documents, reports, and presentations, collecting information for meetings, scheduling and maintaining calendars, coordinating travel arrangements, organizing and coordinating meetings, preparation of agendas and assisting with presentations.
Answer questions from all levels of the organization with precision, accuracy and with a sense of urgency.
Advise and provide input and guidance to the strategic use of the executive's time.
Communicate and cooperate with all levels of employees and external contacts in a way that represents the company in a positive and professional manner.
Prioritize conflicting needs; handles matter quickly, proactively and follows through on projects to successful completion, often with deadline pressures.
Processes various invoices and reports.
Research and answer questions relating to company policies and procedures.
Assist with tracking department contracts ensuring they are in the organization's database.
Track usage of executive VISA and reconcile monthly statements.
KNOWLEDGE, SKILLS AND ABILITIES: Ability to deal professionally and effectively with employees at all levels in the organization, Board members and the public.
Ability to use the computer and other modern technology found in the health system environment.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platforms.
Able to use HR systems resources to report and format a variety of HR-related records and data.
Very strong interpersonal skills and the ability to build relationships with key stakeholders.
Strong organizational skills and the ability to manage multiple tasks and projects simultaneously such as meetings, coordinating events, maintaining projects, etc.
Ability to be confident in decision making and problem solving.
Ability to understand and work in a dynamic environment.
Strong detail orientation.
Ability to draft, proofread, and edit documents and written communications.
Maintain a strong professional demeanor as well as enthusiasm in representing Children's goals and objectives.
Always manage and maintain confidential information.
Multi-task oriented and prioritizes work.

EDUCATION AND EXPERIENCE Associate's Degree in related field required, equivalent work experience may substitute for education
Minimum 7 years of administrative assistant experience required

SPECIAL JOB REQUIREMENTS
A valid driver's license may be required

EOE/Vets/Disabled
IND123

About Children's Hospital

When you work at Children's, you're part of a treasured place of healing in the Omaha community-and beyond. Join our team of highly engaged, caring professionals who believe deeply in the organization's mission-to improve the life of every child. We support equity, diversity and inclusion, and as you apply your skills and expertise to helping children, you too will have opportunities to grow your career. In 2021, we'll open the new Hubbard Center for Children, tripling our capacity to serve children.

When children are your everything, anything can be---

Keywords: Children's Hospital & Medical Center, Omaha , Executive Assistant - Human Resources, Human Resources , Omaha, Nebraska

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