Payroll and Benefits Manager

Company: Helget Gas Products
Location: Omaha
Posted on: May 25, 2023

Job Description:

ROLE

Payroll processing and related reports, benefits coordination and leave administration. Must be able to perform the duties with little or no supervision and always possess a high degree of confidentiality.

RESPONSIBILITIES

• Performs all activities necessary to process payroll and benefits programs, including, but not limited to, data entry, maintenance of related records, processing involuntary deductions such as levies and garnishments, documenting and updating procedures, and preparing special reports for management
• Keeps abreast of current payroll tax requirements and relevant laws associated with the processing of employee wage data, including payroll taxes, employee federal and state income and social security taxes, and other required reporting
• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in HR and employment law
• Ensure HR practices and policies are in line with Helget's mission, values, strategy, and goals, as well as up to date with current legal and compliance standards
• Provide input to and support total rewards, compensation, and benefit programs
• Process various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc.
• Conducts regular payroll reporting (as required) and assists with financial audits related to pay records and associated general ledger
• Processes wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner, including reporting to the necessary State office or jurisdiction and assisting employees with general process questions
• Assists staff with general questions related to payroll, leave accruals, wage deductions, fringe benefits, timekeeping system, and other pay related issues
• Facilitates COBRA administration for all terminations or loss of status employees
• Oversee Paid Time Off accrual programs and maintain employee PTO database
• Assist benefits providers with benefit marketing information and reporting
• Update and maintain payroll and payroll related spreadsheets for Finance department
• Update and maintain ACA reporting throughout year
• Reconcile Quarterly payroll reports & assist with Work Comp annual audit
• Reconcile and ensure quarterly report (940/941, unemployment) is accurate and reconciled with payroll records
• Conduct year-end payroll processing including W-2's, and related required filings, reconcile reports with payroll records W2 reconciliation
• Manages all benefits plans; processes benefit enrollments, changes, and terminations for all benefit plans
• Administer risk management, workers' compensation, and ADAAA compliance
• Monitor FMLA and ADA intermittent leaves to ensure they are within the determination letter guidelines
• Handles the FMLA leave administration process from the employee's initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
• Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave within reason.
• Advises on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits.
• Oversees the return-to-work process for employees returning from extended FMLA, workers compensation, or other leaves.
• Ensure all accidents, incidents, and injuries are reported and investigated within 24 hours or less
• Evaluates accident reports, ensuring the timely processing of medical bills and disability benefits; reviews medical reports, witness statements, department investigation results and other documentation. Compiles facts and data regarding accident reports and filed cases.
• Maintains subrogation records and files for those incidents involving third parties; sends subrogation letters to third parties to obtain reimbursement.
• Reviews accident reports to identify patterns of injury and to determine whether unsafe conditions contributed to the accident; advises departments of trends in injuries and proper safety procedures that may result in reduction of injuries; provides department with information that will aid in reducing accidents and improve safety.
• Receive drug testing and work status results from labs and hospitals
• Determine if accommodations can be made for all light duty and/or restricted duty
• Determining and writing return to work letters for employees out on workers comp leave
• Provide information needed for STD company to process claims
• Maintain personnel files, I9's & other related forms
• Some evening and weekend work required occasionally, as well as ability to respond to urgent HR-related questions outside of work hours as needed
• Other duties as assigned REQUIREMENTS
  • Bachelor's Degree or equivalent relevant experience
  • 2+ years of benefits administration experience
  • 2+ years of payroll experience
  • Base knowledge of applicable Federal and State HR/Payroll Laws (FMLA, FLSA, e.g.) and IRS regulations that impact payroll
  • Adaptable to changes in the work environment
  • Ability to manages competing demands
  • Excellent processing skills and attention to detail
  • Strong communication skills within all levels of an organization WHY HELGET?
    
    For over 30 years, Helget Gas Products has been a premier supplier of CO2, oxygen, and helium products to multiple verticals including the medical, beverage, and entertainment industries. Our clients include recognizable names such as Anheuser Busch, McDonalds, Buffalo Wild Wings, Wendy's, Beef O Brady's, Firehouse Subs, Casey's General Stores, Wet N Wild, Jacksonville Stadium, Charles Schwab Field, CHI Health Convention Center, Tropicana Field, Raymond James, Busch Stadium, and more.
    
    Our commitment to providing unparalleled service and individualized solutions for every single client sets us apart. We believe in building strong relationships, delivering quality products and service, and working with integrity. Our incredibly talented people make it possible to celebrate consistent year-over-year growth and we continue to expand.
    
    OUR VALUES
    
    Commitment & Dedication, Honesty & Integrity, Team & Service to Others, Life Balance, Continuous Improvement
    
    OUR BENEFITS
    • Competitive Compensation
    • Annual Performance Reviews with Merit Increases
    • Health Insurance (3 Plan Options)
    • Dental Insurance
    • Vision Insurance
    • Voluntary Life Insurance
    • Short-Term Disability Insurance
    • 401K with Company Match
    • Paid Holidays
    • Paid Time Off (PTO)
    • Volunteer Paid Time Off
    • Employee Referral Bonus Programs
    • Relaxed Dress Code (jeans and shorts)
    • Company Mobile Phone (role specific)
    • Uniform Shirts, Hats, PPE (role specific)
    • Steel-Toe Boot Reimbursement (role specific)
      APPLY NOW TO JOIN OUR TEAM!

Keywords: Helget Gas Products, Omaha , Payroll and Benefits Manager, Human Resources , Omaha, Nebraska