OmahaNERecruiter Since 2001
the smart solution for Omaha jobs

Executive Assistant

Company: Gavilon Group, LLC
Location: Omaha
Posted on: April 10, 2021

Job Description:

Job Summary: The Executive Assistant position is a fast-paced, dynamic position that provides administrative support to Senior Management and key Executive staff of Gavilon. This position handles details in a confidential nature, receives and screens telephone calls, letters and/or visitors. Additionally: prepares special reports, complex correspondence, and presentations by gathering and summarizing data.
Essential Job Functions:

  • Completes a broad variety of administrative tasks specific to the key Executives including extremely active calendar appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries, and agendas, etc.
  • Communicates and/or coordinates instructions with a high level of tact and integrity due to the great frequency of both internal and external Senior Management contacts
  • Maintain confidentiality in all aspects of job
  • Prepares special reports, letters, excel spreadsheets, complex correspondence and records
  • Create, audit and distribute PowerPoint presentations for various audiences
  • Performs full clerical, administrative and general office duties for executives including making copies, creating filing systems, filing documents, vacation tracking, etc.
  • Schedule meetings and manage demanding and dynamic calendars
  • Schedule company plane and related travel logistics
  • Receives and screens telephone calls, letters, and/or visitors
  • Demonstrate regular attendance and timeliness in reporting to work, meetings and completing assignments
    Other Job Functions:
    • Assist and coordinate numerous special projects
    • Answers routine questions and furnishes information as necessary
    • Organize and maintain reports, files, correspondence for meetings, conferences, and travel for key executives
    • Other duties as assigned
      • High school diploma required
      • Ability to work and interact well with others
      • Strong independent, proactive work ethic to execute the needs of the executives
      • Ability to work well under pressure with tight deadlines
      • Excellent verbal and written communication skills
      • Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail
      • Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, Adobe Acrobat and social media web platforms
      • Excellent telephone etiquette
      • Demonstrated ability to produce quality, timely and accurate work
      • 5-8 years of applied administrative/secretarial experience preferred
      • Associates or Bachelor's Degree in Business a plus, but not required
        Special Demands:
        • Must present a professional image
        • Must exercise good judgment in a variety of situations with strong written and verbal communication
        • Indoor office work environment. This position will be 100% onsite at the Gavilon corporate office - not eligible for work from home.
        • Must be able to remain in a stationary position 90% of the time
        • Position requires operation of a computer and other standard office equipment, such as a copy machine, calculator, computer printer and phone up to 90% of the time
        • Frequently communicates with employees and external customers/vendors in the office and at remote locations

Keywords: Gavilon Group, LLC, Omaha , Executive Assistant, Other , Omaha, Nebraska

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Other Other Jobs

Babysitter Needed For My Children In Bellevue
Description: I'm looking for a great babysitter for my children. Some light tidying up
Location: Bellevue
Posted on: 04/18/2021

Aviation Rescue Swimmer
Description: RESPONSIBILITIES br br As an AIRR, you must be prepared to enter the most treacherous conditions to provide recovery and relief for rescue missions, humanitarian assistance and operational support. (more...)
Company: Navy
Location: Bellevue
Posted on: 04/18/2021

Finance Manager - Spanish Bilingual - Baxter CDJR Bellevue
Description: Description: Baxter Chrysler Dodge Jeep Ram Bellevue is a proud member of the Baxter Auto Group, which is a family-owned and locally-operated dealership that has faithfully served the Midwest for over (more...)
Company: Baxter Chrysler, Dodge Jeep Ram Bellevue
Location: Bellevue
Posted on: 04/18/2021

Office Clerk
Description: Job SummaryThe Office Clerk assists in the completion of all plant office work required to keep accurate information flowing between the plant and Corporate Office.Essential Duties/ResponsibilitiesNothing (more...)
Company: Darling Ingredients
Location: Bellevue
Posted on: 04/18/2021

Closing/Evening Crewmembers - Cooks & Customer Service (Bellevue)
Description: The Crewmember - At Raising Cane's, What We Do is serve the Perfect Box, Fast, Friendly, Clean Have Fun A Crewmember has the primary responsibility of providing a positive Customer experience, including (more...)
Company: Raising Cane's
Location: Bellevue
Posted on: 04/18/2021

Certified Medication Aide (CMA), part time evenings
Description: ID: NNPTE2324Location: Bellevue, NEDepartment: NursingWork hard, play hard---what does that mean At Heritage Communities our team members' days are busy and full, as we strive to enhance the lives of (more...)
Company: Heritage Communities
Location: Bellevue
Posted on: 04/18/2021

Various Teaching Positions
Description: Papillion LaVista Community Schools is accepting
Company: Papillion LaVista Community Schools
Location: Bellevue
Posted on: 04/18/2021

Make up to $18/hour - Deliver with DoorDash - Start Delivering Today (Bellevue,NE)
Description: Your time. Your Goals.What is DoorDashAvailable in over 4,000 cities in the U.S., Canada, and Australia, DoorDash is about connecting people with possibilities: bigger savings accounts, wider nets, stronger (more...)
Company: DoorDash
Location: Bellevue
Posted on: 04/18/2021

Guest Experience Specialist - Overnight Shift (11pm-7am) - Courtyard (21028700)
Description: Live Fully at Marriott International 1 Leader in Hospitality At Marriott International, you have the opportunity to grow in your career, work with teammates that feel like family, and help make our world (more...)
Company: Marriott International
Location: Council Bluffs
Posted on: 04/18/2021

Make up to $18/hour - Deliver with DoorDash - Start Delivering Today
Description: Your time. Your Goals. br What is DoorDash br Available in over 4,000 cities in the U.S., Canada, and Australia, DoorDash is about connecting people with possibilities: bigger savings accounts, (more...)
Company: Doordash
Location: Bellevue
Posted on: 04/18/2021

Log In or Create An Account

Get the latest Nebraska jobs by following @recnetNE on Twitter!

Omaha RSS job feeds