Executive Assistant

Company: CFO Systems Search & Staffing
Location: Omaha
Posted on: April 1, 2026

Job Description:

Executive Assistant Opportunity to Support Great Leadership! Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the CEO and COO. This trusted role serves as a key partner to executive leadership, ensuring seamless daily operations, effective communication, and successful execution of strategic initiatives. The ideal candidate is professional, discreet, adaptable, and capable of managing multiple priorities in a fast-paced healthcare environment. Key Responsibilities: Executive Support Manage complex calendars for the CEO and COO, including scheduling internal and external meetings Coordinate travel arrangements, itineraries, and expense reporting Screen calls and emails; prioritize and respond as appropriate Maintain confidentiality regarding sensitive company and patient information Project Management Assist with planning, tracking, and execution of strategic initiatives and operational projects Coordinate timelines, deliverables, and cross-department communication Monitor project progress and provide status updates to leadership Organize documentation and maintain project management systems Vendor Relations Serve as a point of contact for external vendors and service providers Coordinate contracts, renewals, and service agreements Track vendor performance and ensure timely communication and follow-up Meeting & Event Coordination Schedule and coordinate leadership meetings and team events Track action items and ensure follow-through Coordinate logistics including conference rooms, virtual platforms, and catering Administrative & Operational Support Maintain organized filing systems Assist with policy documentation and internal communications Improve administrative processes and workflows for efficiency Qualifications: 3 years of executive administrative experience (C-suite support preferred) Strong project management and organizational skills Excellent written and verbal communication skills High level of professionalism and discretion Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Ability to multitask and prioritize in a dynamic environment Healthcare or medical office experience is a plus If you're looking for flexible hours and a great team, please email you resume to jscheel@cfos3.com.

Keywords: CFO Systems Search & Staffing, Omaha , Executive Assistant, Administration, Clerical , Omaha, Nebraska